Wednesday, June 12, 2024

DAOS Attachment search in Action

They say “A picture is worth a thousand words." Well, here is a moving picture of our new DAOS Drag and Drop feature in action 😀😀😀

In it you can see an attachment search of a jpg across our entire DAOS library, followed by a deep dive to find the documents that it is attached to.

https://pecdm3.preemptive.com.au/videos/drag-drop-1.mp4

We're just finishing up this feature and would love to have a few more testers to help out with the final round of testing and provide us with some feedback. If you're interested, please drop me an email at beta@preemptive.com.au

Time to get excited!!


Thursday, May 23, 2024

Coming soon - DAOS Attachment Search


We've been busy working on an exciting new feature for the Optimizer called DAOS Attachment Search.

This feature enables you to instantly find all databases containing a specific attachment and then locate all documents within those databases that include it.

Simply drag an attachment onto the search form and press "search." Seconds later, you have the answers!

This is a game-changer when it comes to finding attachments within your Domino data.

Some of its benefits include:

  • Instant Attachment Search: Quickly find all emails with a specific attachment by simply dragging and dropping the file into the search window.

  • Enhanced Security: Identify and isolate emails containing viruses or malware to protect your organization’s digital environment.

  • Data Leak Detection: Swiftly locate emails with sensitive attachments to prevent potential data breaches.

  • Content Monitoring: Easily locate inappropriate material within your organization’s email system.

  • User-Friendly Interface: Intuitive drag-and-drop functionality makes it accessible for users with any level of technical expertise.

  • Time-Saving Efficiency: Streamline the search and investigation process, reducing the time and effort spent on manual email searches.

  • Comprehensive Coverage: Thoroughly scan for the attachment (even if it has been renamed) to ensure no critical information is missed.

  • Audit Trail: Maintain a record of searches and findings for auditing and compliance purposes.

We're just finishing up this feature and would love to have a few more testers to help out with the final round of testing and provide us with some feedback. If you're interested, please drop me an email at beta@preemptive.com.au

Tuesday, May 7, 2024

Our Security Check Application Now Supports New HCL Domino 14.0 FP1

We are excited to announce that our proprietary security check application is now compatible with the newly released HCL Domino 14.0 FP1. This upgrade makes our application more necessary than ever in maintaining the security and integrity of your Domino server, helping you keep track of any missing security fixes and updates.

As you may know, running old and outdated software can pose a significant cybersecurity risk, as older software versions may contain known vulnerabilities and security weaknesses that cyber attackers can exploit. Our security check application's primary role is to mitigate this risk by making you aware of what you might be missing. 

How does it work?

Simply visit our application link here, input your Domino server details, and our updated application will check for patches and security fixes. It will then provide a report, signifying which security fixes your current version of Domino is missing.

This security check is built into our Domino Opimizer solution. 

The Domino Optimizer is a culmination of over a decade of optimization work. The product serves as an ultimate 'set and forget' utility for Domino, offering an intuitive user interface for user-friendly operations. The Domino Optimizer is essentially an evolved version of the Defrag. NSF+ utility and encompasses all its key features. Offering a year's license for $US 150 per server, it aims to facilitate superior optimization processes economically. Free trial options are available for users willing to explore its features before committing to the full version. Check it out here


Wednesday, April 17, 2024

DBMT is good - but like most hybrids, it is a compromise


Sometimes I think of DBMT as the love child of Compact and Updall. It combines some of their functionality, but sometimes you notice bits are missing, don’t work, or don’t work the way you think they should.

The big issue that we keep encountering lately is that DBMT only enforces a time limit for it's compacting tasks; the index update threads will happily continue for hours. This is not ideal, especially for some view indexing operations on large databases.

I have discussed this before, and now I'm leaning more towards reverting to the old practice of running Updall as a server task and simply setting the updall threads in DBMT to zero. After all, it worked perfectly fine like that for over 25 years!

It feels like the right way forward. 

Can you see any obvious downsides? I’d love to hear your thoughts on this.

Tuesday, April 16, 2024

DominoBackupRunFaster=1 Turbo Boost !

Recently, Daniel Nashed introduced us to a new setting in Domino (FILE_COPY_BUFFER_SIZE) that can significantly enhance Domino backup performance. You can read more about it in his blog post

We love doing storage optimization, so we wanted to find out how file system fragmentation and this setting worked together, so we conducted several rounds of testing to evaluate its impact (if any). 

The tests were performed on a physical server running Windows 2019, with locally attached storage formatted as NTFS.

I will avoid boring you with hours of testing, flushing caches, and rebooting servers and just provide a summary of our findings:

1. On a server with low levels of file system fragmentation (i.e., maintained by the Database Optimizer), there is very little difference in transfer rates when comparing the default and large buffer sizes. In both cases, the transfer rates are very fast.

2. Fragmented file storage did affect the backup transfer rates.

3. On a server with moderate levels of fragmentation, using the larger buffer size (1MB) provided us with about a 67% increase in transfer rates.

4. On a server with moderate levels of fragmentation, which was then defragmented, the increase in transfer rates is about 300%.

Here are two screen shots show a before and after:

Before: Fragmented database backup with modified notes.ini setting (FILE_COPY_BUFFER_SIZE=1048576)

After: Contiguous database backup with modified notes.ini setting (FILE_COPY_BUFFER_SIZE=1048576)

So, what does this mean in the real world?

If possible, keep your storage tidy and unfragmented because, in the end, the golden rule remains: less I/O equals better outcomes. The savings can be dramatic. Maybe give the Optimizer a go!

If you can't be bothered with any of that, then our testing shows that you are highly likely to benefit from running a large buffer size. It's magic, just like free coffee.

Happy backing up!


Wednesday, April 10, 2024

Full-Text Index Optimization recap

With the aim of enhancing overall performance and facilitating more efficient management of full text indexes in Domino, we introduced a series of updates to the Database Optimizer towards the end of 2023.

In case you missed them, here are the highlights:

Announcing the Full-Text Index Size Management feature in The Domino Optimizer

Indexing attachments without filters -- madness?

Targeted improvement of Domino indexing and server performance

New Full-Text Index rebuild functionality

Full-text index bloat is a real thing. How to know if you've got it and what to do if you have.

It's never been easier to spot problems and optimize Full-text Indexes

These recent updates make the Optimizer even more valuable.

It's been said that not knowing what you don't know is the most dangerous situation to be in. Perhaps it's time to get you Full Text Indexes under control! Check out the Domino Optimizer.


Thursday, March 14, 2024

Take control of DBMT compact maintenance

This was a feature we just made even better in our Domino Optimizer.

We have included multiple optimizations to control what databases DBMT compacts that make a dramatic difference to its efficiency and workload:

The first and very powerful setting is the “Only Compact when Freespace exceeds” fields on the Optimization Schedule.

By setting this field a database can only become a candidate for DBMT compacting when the freespace within it exceed the amount specified.

You can also exclude databases from DBMT compacting if estimated freespace recovery is below a configured number of MB. This works together with the percentage setting to help prevent compacting many smaller databases where possibly only a couple of MB or less would be recovered for little benefit. These settings avoid potentially processing hundreds of database where little, or no, freespace can be recovered.

You can also control databases that are excluded from DBMT compact processing by adding them to the “Exclude the following databases from DBMT processing field” or adding the directory to the “Exclude the following directories from DBMT processing field


The end result is significantly less time and resources used “compacting for the sake of compacting” and the benefits from there are substantial, dramatically reducing DBMT processing times, preventing fragmenting those databases during compacting, and preventing unnecessary DBIID changes, which also reduces backup time and space requirements.

Why not prevent your servers from wasting processing time? Try, The Domino Optimizer for free for 30 days.